Making a Show Advance

1. Navigate to the Show

• Go to the Show Details page for the event you're working on.

• Locate the Actions dropdown in the upper right.

2. Choose Your Advance Method

You have two options:

1. Print Show Advance

   • Click Actions > Print Show Advance.

   • This generates a preview version of the advance as a printable page.

2. Send Show Advance

   • Click Actions > Send Show Advance.

   • This sends the advance via email to your desired recipients.

⭐ Pro Tip: Use "Print" to preview and tweak before emailing.

3. Review & Customize Content

• The advance will automatically pull details from the Show Details page.

• To exclude certain items:

  • Locate the specific section (e.g., Spotify Pre-sale, Artist Pre-sale).

  • Click the associated Hide button (small "eye" or toggle icon).

✅ What You Can Hide:

• Presale types

• Ticket tiers

• Marketing notes

• Any custom entries previously added

4. Add Additional Notes or Items

• Scroll to the additional content or notes section.

• You can type directly into this area to include:

  • Load-in times

  • Soundcheck schedules

  • Meal buyouts

  • Parking instructions

• Enter the time fields precisely (HH:MM format). These appear in the generated advance.

🛠️ Editing Tip: Make sure to recheck the formatting. Anything entered here will appear exactly as typed in the final document.

5. Final Preview and Confirmation

• After hiding fields and adding notes, click Print Show Advance again.

• Confirm:

  • Correct time entries

  • No unwanted presales or data

  • Clean formatting

• Once satisfied, go to Send Show Advance to deliver it to relevant contacts (artist teams, tour managers, etc.).